Website Privacy Policy

2. Scope

This policy applies only to the marketing site www.nixiai.ai. The signed-in Nixi AI web-app provides its own privacy policy inside the app (see /legal/nixi-ai-privacy-policy).

3. What data we collect and why

Anonymous usage data (coarse device class, browser family, country). We do not store your IP address or User-Agent. Used for aggregate site analytics and to detect errors.

Legal basis: legitimate interest in improving the service (Art. 6(1)(f) GDPR). Retention: 13 months.

Marketing-attribution cookies (only after you click "Accept" on the cookie banner). We use three first-party cookies to record how you found us: `nixi_sid` (session UUID), `nixi_ft` (first visit: referring website, landing page, UTMs and ad click IDs), `nixi_lt` (last visit with a known source, same details). When you book a demo or send a form, these details are sent with it.

Legal basis: consent (Art. 6(1)(a) GDPR; § 25 TDDDG). Retention: 12 months. You can withdraw consent anytime via the "Cookie settings" link in the footer.

Contact-form data (name, email, message). Used solely to respond to your enquiry.

Legal basis: performance of pre-contractual steps (Art. 6(1)(b)). Retention: until the request is resolved plus 12 months.

Demo call recordings (only with your explicit agreement: when booking, via the link in the booking confirmation, or at the start of the call). We record and transcribe the demo call to review and improve our demos. We use Recall.ai (recording) and AssemblyAI (transcription) as processors; both process the data in the EU.

Legal basis: consent (Art. 6(1)(a) GDPR). Retention: the recording is deleted after transcription, the transcript once the review is complete. You can withdraw consent at any time via the "Reschedule or cancel" link in your invitation or by emailing hello@nixiai.ai. Without consent, the demo takes place as usual, just without a recording.

We do not collect health data, patient records, or other special-category data on this site.

4. Cookies & analytics

Analytics on this site is operated in-house. No third-party analytics provider, no cookies set or required for analytics. IP addresses and User-Agents are not stored; a daily-rotating one-way hash produces a short visitor token used only for unique-visitor counts.

On first visit, a cookie banner asks whether you want to allow marketing-attribution cookies. Until you click "Accept," no marketing cookies are set. Strictly necessary cookies (the consent preference itself, session security) may be set by the site without prior consent under § 25 TDDDG.

Cookies set on this site, in full:

• `nixi_consent`, strictly necessary. Stores your cookie-banner choice ("accepted" or "declined"). Retention: 12 months.
• `NEXT_LOCALE`, strictly necessary. Stores the language preference (`en` or `de`) so the site serves the right locale on return visits. Set by the i18n routing middleware; no personal data. Retention: session-equivalent.
• `nixi_sid`, marketing-attribution, set only after "Accept." Session UUID. Retention: 12 months.
• `nixi_ft`, marketing-attribution, set only after "Accept." First visit: referring website, landing page, UTMs, `gclid`, `li_fat_id`, `msclkid`, `fbclid`. Retention: 12 months.
• `nixi_lt`, marketing-attribution, set only after "Accept." Last visit with a known source, same details. Retention: 12 months.

No tracking or advertising cookies from third parties are loaded.

5. Hosting & international transfers

The site and its analytics are hosted on EU infrastructure. No personal data is transferred outside the EU.

6. Your rights

Under GDPR you may request: access, rectification, erasure, restriction, data portability, or objection to processing. You can also file a complaint with your local supervisory authority (e.g. HBDI, Hesse).

Contact us at hello@nixiai.ai. We respond within 30 days.

7. Security measures

Traffic between your browser and our servers is encrypted via TLS 1.2+. We maintain industry-standard safeguards against unauthorised access.

8. Contact & Data Protection Officer

9. Changes

If we change this policy, we will update the date above and, for material changes, display a notice on the site.